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Collection Manager (Vertebrate Paleontology), Field Museum of Natural History, Chicago, Illinois, USA
Posting Date: 5 November 2025
Closing Date: 5 December 2025
Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.
Join our team and enjoy a benefits package that truly supports your well-being and lifestyle:
- Comprehensive Health Coverage: Including medical, dental, vision plans, and even pet insurance.
- Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.
- Work-Life Balance: Generous paid time off, paid sick leave, and paid holidays to ensure you have time to recharge and spend with loved ones.
- Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.
We're dedicated to enhancing your life both at work and beyond!
The Field Museum of Natural History has an immediate opening for a Collection Manager of Vertebrate Paleontology. The Field Museum’s Fossil Vertebrate collections are world-class and host an incredible diversity of specimens. These include our collections of fossil mammals (~73,000 specimens including a large collection of Oligocene-Pleistocene mammals from South America), fossil fishes (~30,000 individuals ranging from the Ordovician to Pleistocene), and Paleozoic tetrapods from North America and South Africa (~3,500 specimens), among others. The vertebrate paleontology collections also include materials from the Green River Formation (mostly fish, but also including rarer mammal, bird, and reptile specimens) and a dinosaur collection that houses important holotypes and other specimens (e.g., Brachiosaurus holotype, Cryolophosaurus holotype, SUE, Archaeopteryx).
This is a full-time position in the Gantz Family Collections Center reporting to the Head of Geological Collections. The Collection Manager of Vertebrate Paleontology is responsible for managing the Museum’s world-renowned fossil vertebrate collections and making them available for research, education, exhibition, and outreach. Based on best practices, the individual in this role will oversee the direct care, organization, and management of more than 100,000 specimens—some of which are the Field Museum’s most high-profile items. The successful candidate will be evaluated on their ability to care for, promote, study, build, and ensure accessibility to these collections. The Collection Manager of Vertebrate Paleontology may supervise Collections support staff in Geology and may serve as Head of Geological Collections, a rotating role through which the Museum’s Geological Collections are represented on the Collections Leadership Team.
The Collection Manager will work jointly with curators to set long and short-term priorities for the vertebrate paleontology collections. They will also interact with other collections areas, research scientists, exhibition developers, education staff, and fundraisers. The Collection Manager is expected to actively seek funding to support collections care and improvement.
We are especially interested in candidates with a vision for making collections accessible through digitization and the next frontiers in natural history collections. Candidates dedicated to collections care with demonstrated leadership experience are especially encouraged to apply. As part of our commitment to transparency, we wish to note that we are not able to sponsor new H-1B visas at this time. This policy does not affect current H-1B employees.
Duties and Responsibilities:
- Establishes priorities for collection care and management in coordination with the Head of Geological Collections and relevant curatorial and research staff and develops and updates policies and procedures
- Manages the day-to-day activities for the vertebrate paleontology collections, including organizing and maintaining the specimens on display as well as those in the relevant collection ranges: the fossil fish range, the fossil amphibian and reptile range, the oversize vertebrate paleontology range, the fossil mammal range, and a range housing mounted vertebrate skeletons that are not on display
- Works with other staff to ensure collections facilities and environments are up to professional standards and, as needed, plans and executes collections reorganization and moves
- Plans, undertakes, and supervises the digitization and continuing documentation of collections including databasing, capturing digital images of scientific labels and specimens, correspondence, archives, publications, and loan records using the Museum’s collection management software (EMu)
- Manages the budget for the vertebrate paleontology collection, identifies vendors, and orders supplies
- In collaboration with the paleontology curatorial team, reviews and approves research requests, including for destructive sampling
- Facilitates the use of the vertebrate paleontology collections by internal staff and outside researchers
- Manages incoming and outgoing loans for vertebrate paleontology
- Recruits, onboards, trains, supervises, and assesses staff, volunteers, interns, and students in their collections-related duties
- Oversees the addition of new collections and their incorporation into existing collections
- May serve as content adviser for relevant exhibitions and educational material
- Tracks and reports metrics for collections growth and use, including reporting to external partners such as the Bureau of Land Management for which we serve as a specimen repository
- Develops grant proposals and oversees grant projects for collections improvements and other collection-based initiatives
- Participates in museum service through museum committees and other in-house work
- As appropriate, carries out service to the field of vertebrate paleontology through participation in professional societies, such as the Society of Vertebrate Paleontology, The Society for the Preservation of Natural History Collections, The Association for Materials & Methods in Paleontology, and The Geological Society of America
- Collaborates and liaises with external partners, e.g., MorphoSource and GBIF
- Supports the Museum’s public programming through outreach and science communication and promotes the Museum’s mission, priorities, and fundraising goals
- Carries out vertebrate paleontology research up to a 20% commitment, if desired and approved
Work Skills, Education, and Experience:
- PhD (with an emphasis on vertebrate paleontology) with collections experience is preferred, or an equivalent combination of education and experience (e.g., Masters in Geology with at least 3 years’ experience managing a vertebrate paleontology (or similar) collection)
- Excellent organizational and project management abilities, including the capacity to balance multiple priorities and multitask effectively
- Demonstrated experience working with relational databases (required)
- Supervisory experience and skills needed for directing collections personnel, including volunteers, students, and interns
- A strong background in vertebrate paleontology is required, including familiarity with other vertebrate paleontology collections and researchers
- Fluency in vertebrate taxonomy, classification, and literature
- Knowledge of best practices in collection management
- Experience in up-to-date archival storage of vertebrate specimens of all sizes
- Experience in the safe handling of vertebrate specimens of all sizes
- Familiarity with fossil preparation techniques required; experience preparing fossils highly desirable
- Knowledge of state and federal permitting requirements for collecting vertebrate fossils
- Working knowledge of international and domestic regulations for shipment of specimens, requirements for packing loans, and permits
- Experience with imaging and imaging equipment is highly desirable
- Ability to communicate in a compelling way about museum-based science and vertebrate paleontology in both written and spoken formats to a wide range of audiences
- Strong interpersonal and spoken and written communication skills, with the ability to work collaboratively and engage various stakeholders
- Previous budget development and management experience
- Experience preparing grant proposals and managing grant projects a plus
Application review will begin December 5, 2025.
Supervision Received: Receives general supervision by the Head of Geological Collections.
Supervision Exercised: Provides general direction and task supervision to Collections support staff (e.g., Assistant Collection Manager or Collections Assistant).
Work Hours and Shift: Typical work hours are Monday through Friday, 8:30 am–4:30 pm. Weekend and evening hours are occasionally required.
Hybrid Eligibility: Not eligible
Location: 1400 S. DuSable Lake Shore Dr. Chicago, IL 60605
Union Representation: Not Applicable
Pay Range: $64,000 - $74,000
PLEASE READ: *When you apply for multiple positions, please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for, every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.
The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.
At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us at recruitment@fieldmuseum.org.
Collection Manager (Invertebrate Paleontology), Florida Museum of Natural History, University of Florida, Gainesville, Florida, USA
Posting Date: 14 November 2025
Closing Date: 5 January 2026
The Florida Museum of Natural History at the University of Florida seeks an experienced full-time Collections Manager II or III as Director of Invertebrate Paleontology Collections within the Department of Natural History. The Invertebrate Paleontology (IP) division currently consists of two faculty curators, two full-time staff, one half-time staff, three graduate students, one post-doctoral researcher and numerous interns and volunteers. The extensive collection (~7,000,000 specimens) primarily consists of Cenozoic invertebrate fossils that form the basis for a wide variety of paleontological research. This full-time, TEAMS exempt staff position is expected to begin Summer 2026 and will manage and support all aspects of IP research collections, conduct fieldwork, participate in public outreach, pursue external funding, and contribute to the research goals of the institution.
The Florida Museum of Natural History is the official state museum of Florida and is located on the campus of the University of Florida, the State of Florida’s flagship university, currently ranked No. 7 among the nation’s top public research universities by U.S. News and World Report. The Florida Museum’s mission includes stewardship of ~40 million specimens and artifacts, award-winning exhibitions, diverse public programs, and emerging virtual and digital engagement. The research and collections programs of the Department of Natural History are world class and attract ~$10 million annually in government and philanthropic support. The Florida Museum is a national and international leader in biodiversity informatics, enhanced by its formative role in iDigBio, the national hub for digitization of natural history specimens.
The Florida Museum, a college-level unit within UF, is a vibrant community of ~300 employees, including 29 full-time faculty, UF undergraduate and graduate students, postdoctoral research associates, and museum collections, education, and administrative support staff. The museum has dedicated labs for digital imaging, molecular genetics and genomics, and preparing skeletal specimens, as well as a new building dedicated to housing fluid-preserved collections. The Florida Museum enjoys cross-campus collaborations with many of the 16 UF colleges, including: Agricultural and Life Sciences (Institute of Food and Agricultural Sciences), Education, Engineering, Libraries, Liberal Arts and Sciences, and Veterinary Medicine. Other campus resources likely of interest to the holder of this position include the UF Genetics Institute, UF Biodiversity Institute, and the Ordway-Swisher Biological Station that is part of National Ecological Observatory Network (NEON).
Job Description
- Oversee and manage the curation of IP collections, accession specimens into the collection, maintain division records, reports, and supplies, process loans to and from the IP collection and assist visiting scientists, students, and other scholars. Ensure adherence to best practices in all areas of collection management. Develop and implement collection policies and workflows in collaboration with the IP Curators.
- Hire, coordinate, train, and supervise staff (TEAMS, OPS), volunteers, and students. Oversee all aspects of training graduate, undergraduate, and postdoctoral researchers in basic curatorial skills, field collection methods, digital imaging, curation, and related procedures.
- Plan and conduct field work aimed at increasing the breadth and quality of IP fossil collections. Support research, including field work and collections-based projects of the IP curators as well as postdoctoral and student researchers, or other collaborators.
- Maintain and develop relationships with private mining companies and state agencies to facilitate access, collaboration, and compliance.
- Raise funds to support curation activities by soliciting private entities, foundations, or corporations and by writing grant proposals to fund IP collections or IP facility improvements. Prepare, monitor, and administrate grant and state budgets for curation projects.
- Assist with and participate in collection-based scientific research that advances the IP Division’s and FLMNH’s standing in the scientific community. Publish findings in peer-reviewed and popular publications and present research at local, regional, national, and international meetings.
- Lead and participate in public education programs and exhibit planning within and outside the FLMNH. Coordinate tours and press visits within the IP collection and prepare appropriate educational outreach materials. Respond to requests for identification and information from researchers and the public. Maintain and develop relationships with numerous advocational paleontology societies to support IP outreach initiatives.
Expected salary:
Collections Manager II: $58,656 – $65,000 annually
Collections Manager III: $66,000 – $75,000 annually
Minimum Qualifications
Collections Manager II
Bachelor’s Degree in related field is required, and five years of experience working with a collection of appropriate discipline. Specific knowledge of the discipline for your collection area is required.
Collections Manager III
Bachelor’s degree in a related field and ten years of experience working with a collection of an appropriate discipline. Specific knowledge of the discipline for the collection area is required.
Preferred Qualifications
- Substantial experience managing invertebrate paleontology collections or in a similar leadership role supervising staff and budgets.
- M.S. or Ph.D. degree in an appropriate area of specialization such as geology or biology and at least five (5) years of experience in identification, care, analysis and cataloging of invertebrate paleontology collections.
- Extensive knowledge and experience with the field of invertebrate paleontology and curatorial procedures in a modern museum, including standards of conservation, computer cataloging, and digital imaging.
- Experience with identification of invertebrate fossils from a broad range of phyla. As most of the collection is from the marine Cenozoic geological record, someone whose expertise and experience includes Cenozoic marine invertebrates, especially mollusks, is preferred.
- Experience using a computer database for curation of museum specimens, especially Specify.
- Experience working with or supervising students and volunteers in museum and field settings.
- Special Instructions to Applicants
Interested applicants must apply online at https://explore.jobs.ufl.edu/en-us/job/537851/flmnh-collections-manager-ii-flmnh-collections-manager-iii. To be considered you must upload 1) a professional CV or resumé, 2) a cover letter highlighting relevant invertebrate paleontology experience, 3) a statement, no more than two pages, describing your approach to collections management in a university-based museum, and 4) a list of three professional references. Application must be submitted by 11:55 p.m. (ET) on January 5, 2026.
If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida’s Sunshine Law.
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